Wide Area Workflow(WAWF)
The Department of Defense's electronic system for submitting invoices and receiving payments, replacing paper invoicing for defense contracts.
Overview
Wide Area Workflow (WAWF) is the DoD's web-based system for electronic invoicing, receipt and acceptance, and payment processing. Contractors submit invoices through WAWF, and government personnel perform receipt and acceptance electronically. WAWF integrates with DoD financial systems to streamline payment and provide visibility into invoice status. It is mandatory for most DoD contracts.
Why It Matters in GovCon
If you perform on DoD contracts, you will almost certainly use WAWF for invoicing. Understanding WAWF procedures — including correct document numbering, CLIN references, and acceptance workflows — ensures timely submission and payment. Late or incorrect invoices delay payment and can affect cash flow. WAWF training and system access are prerequisites for DoD contract execution.
Key Details
- Mandatory: Required for DoD contracts unless a waiver applies (e.g., some commercial item purchases).
- Functions: Invoice submission, receipt, acceptance, and payment status.
- Document Types: Standard forms (e.g., DD 250, DD 1155) completed electronically.
- Integration: Links to contract data, funding, and payment systems.
- eBusiness Center: WAWF is accessed through the DoD eBusiness Center.
- Training: Contractors should complete WAWF training before first submission.
Related Terms
- Contract Line Item Number (CLIN)
- Receipt and Acceptance
- Defense Finance and Accounting Service (DFAS)
- Purchase Order (PO)
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